We have a wide variety of reception rooms available in the hotel, whether you are looking for a small intimate affair or a large ballroom to accommodate your family and friends. Visit our web site for floor plans, visual gallery, room dimensions and recommended amount of people for a reception (please note that our floor plans have two levels – you can select either Main Floor level or Mezzanine level).
Our current reception room rental prices are:
Black Bear Room
We have a full list of menus, wine list etc. available on our web site which you can view or download in PDF format.
Containing the information about the deposits and payments required including our cancellation policy.
We have a list of local photographers, florist and other wedding service providers with their web sites provided for your convenience.
Please contact us directly if you have additional questions.
Food pricing and requirements
Meal Prices and Taxes
Prices as shown on the menu sheets are subject to change and actual prices will be guaranteed 90 days prior to your function. As indicated on the menus, all food and beverage services are subject to a 15% gratuity charge plus 5% G.S.T. (tax percentage subject to change).
Prices vary per meal and meals can be customized as you wish. Your Conference Service Manager will go over the details with you and provide you with options.
You will be given Banquet Event Orders that will outline the final pricing and confirm the number of guests expected.
For any meal service, a final guaranteed number of guests is required a minimum of 72 hours prior to the function. The group organizer agrees to pay for this guaranteed number of meals, or the actual number of meals served, whichever is greater.
Please note that only one entrée choice is included in the plated meal price. If you wish to have two entrée choices for your guests to choose from there is an additional $7.00 per plate surcharge to the price of both entrées
If you wish to have 2 entrée choices you will be required to provide the guaranteed number for both entrées 72 hours prior to the wedding. You will also need to indicate how many of each entrées per table.
We will gladly accommodate any dietary restrictions such as vegetarian, celiac, lactose intolerant etc. at no additional charge. Simply give us the type of allergy or intolerance along with the name of the guest. These guests will need to identify themselves to our catering staff upon arrival to the function.
If there are any of your guests who have an anaphylaxis/ serious allergy we will do our best to accommodate them but we will require them to sign a liability waiver form as we cannot guarantee third party products we purchase.
Children prices and options
Dinner Buffet - Children 6-12 years old are charged half the price and children 5 years and under eat from the buffet for free.
Plated Meal - we recommend that you choose one option from our children menu (12 years and under). Prices starting at $8.95 per meal or $11.95 per meal with ice cream.
Due to health food regulations the Banff Park Lodge can only allow food to be out for 2 hours and then all food (reception, desserts, late night snacks…), whether provided by us or through an outside supplier, will be removed.
Wedding Cake & Cutting Fee
See our Wedding Services page on the web for our local wedding cake providers. If you wish to provide your own wedding cake, please arrange in advance with your Conference Service Manager the date and an approximate time when you will be delivering the wedding cake. We will be happy to store your wedding cake in one of our fridges.
For those who bring an outside wedding cake, a cake cutting fee of $1.50 + GST per person will be applied to the master account. This fee is charged by the number of guests and includes cutting the cake, the cutlery, and dessert plates.
We will not charge a cake cutting fee for those who bring cupcakes and when no cutting / serving is required by us.
A signed indemnity form is required when bringing an outside wedding cake / cupcakes.
This form simply holds the Banff Park Lodge harmless from any action, claim or cause of action that may result from the service of food items brought into the hotel from outside sources. The Conference Service Manager will provide you with this form to sign.
Bar pricing and requirements
We have a variety of bar options available for you to choose from. They are
Banff Park Lodge Bar – using only hotel supplied alcohol and mixes
- Host Bar - All beverages will be charged on consumption to your Master Account
- Toonie Bar - Guests are charged $ 2.00 per drink, with the price difference charged to the Master Account.
- Cash Bar - All beverages will be charged to each of your guests directly
- Wine during dinner – Supplied by the hotel and charged to your master account
A bartender charge of $25.00 per hour will be applied, for a minimum of three hours (including half hour set-up and half hour tear down), if
consumption is less than $300.00.
Full Corkage Bar – using your own supplied commercial (not home-made) alcohol
- Host Bar
- Toonie or Cash Bar – Tickets can be provided by the Banff Park Lodge but the Banff Park Lodge is not responsible for ticket sales and / or collecting the money. The wedding party is to provide someone to handle ticket sales using their own cash and cash box.
- Wine during dinner
- Children - 6- 12 years old are charged the corkage fee as they are able to drink juice & soft drinks. Children 5 years and under are complimentary.
The fee for a “Full Corkage Bar” is $ 7.50 per person + GST. A bartender charge of $25.00 per hour will be applied, for a minimum of three hours (including half hour set-up and half hour tear down)
Wine & Champagne Corkage Bar – using your own supplied commercial (not home-made) Wine and Champagne for serving during dinner and toasts. Other alcoholic beverages and mixes to be supplied by the Banff Park Lodge Bar with options outlined above.
The fee for a “Wine & Champagne Corkage Bar” is $ 4.50 per person + GST. A bartender charge of $25.00 per hour will be applied, for a minimum of three hours (including half hour set-up and half hour tear down), if consumption is less than $300.00.
The bartender will stop serving all drinks at 1:00 am. If the wedding party supplied their own alcoholic beverages they must be taken out of the function room before 2:00 am. The Catering Manager may be able to store the beverages until check out for you.
Proof of Purchase, Liquor License and alcohol delivery
If you wish to supply the alcohol for your function (See “Full Corkage Bar” or “Wine & Champagne Corkage” options listed above) you will be required to provide us with proof of purchase for the alcohol and a special event liquor license.
A confirmation letter written by your conference service manager is required for you to obtain the liquor license.
Please inform your Conference Service Manager the date and approximately the time you will provide the proof of purchase of the alcohol, the liquor license, and the liquor to our catering staff.
Please be advised that the Alberta Liquor Law does not allow Banff Park Lodge to serve anything but commercial made alcoholic beverages on our premises.
Room set up and requirements
If you wish to have the marriage ceremony held at the Banff Park Lodge, simply ask your Conference Service Manager for availability and suggestions. We can provide a signing table if required and set chairs in a theater style with an aisle. Set-up cost is determined by the size of the event.
Rain venues for wedding ceremony
Rain venues are used as a back-up in case of rain or other inclement weather (we will only charge the room rental if room set-up is needed). You must contact the Banff Park Lodge Catering Department at (403) 762-4433 (ask for extension 3254) 24 hours before the scheduled event to say whether you will require the room or not. If you fail to inform our catering department within the given time frame, we will charge you the room rental fee.
When booking a rain venue please provide your Conference Service Manager the location of your outside wedding ceremony and the time of the ceremony.
If your rain venue is in the same room as the wedding celebration we require a minimum of 2 hours to change the room set up. For example if your wedding ceremony will be held at 2:00pm and your wedding celebration is to start at 5:00pm we will require all guests to be out of the room by 3:00pm.
Head Table and Stage
Raised head tables are only possible in the Ballroom (Castle / Assiniboine / Summit).
It is not possible to have a stage for both the band & the head table. A stage, if needed is available and will be skirted in green.
We have a choice of green or white skirting for head tables
Room Set Up
A minimum of $50.00 + GST charge will be applied should you change the room set up within 24 hours of the event.
Tables & their sizes/
- Round tables of 8: 60”/ 5ft
- Round tables of 9: 60”/ 5ft
- Round tables of 10: 72”/ 6ft (these tables are limited – ask your Conference Service Manager if these are available)
We will provide white tables cloths and white or burgundy napkins. These table cloths do not reach the floor.
- Gift Table: 6ft x 2.6ft
- Guest Book Table: 6ft x 2.6ft (or thin wooden table if in the Glacier Salon)
- Cake Table: Round of 8: 60”/ 5ft or 6ft x 2.6ft
- Ticket Table: 6ft x 2.6ft
We have a choice of green or white skirting for the above tables (except for the wooden guest book table in the Glacier Salon)
Additional Charges which may be applied:
- A $40.00 + GST charge per damaged table cloths will be applied to the Master Account. Damaged table cloths are defined as being spilt with wax, written on, cut, and/ or having been subjected to other forms of mistreatment.
Access to the room -If there are no functions in your wedding room the evening before, our catering staff may set up your room for it to be ready first thing in the morning of your wedding day. Early morning availability can only be determined one week prior to the event.
Room to be vacated at 2:00am and the wedding party is responsible for the removal of all decorations, gifts and other personal belongings after the completion of the function.
Decorations which are not allowed:
- Confetti or Rice
- Drip Candles with inappropriate candle holders
- Smoke machines
- Bubble machines
- Hanging banners using pins, nails, duct tape…
Decorations which are allowed:
- Dripless candles with appropriate candle holders
- Twinkle lights around our artificial trees
If you are unsure of whether or not certain items may be or may not be allowed please ask your Conference Service Manager.
Center pieces are to be provided and set up by the wedding party. Wedding party flowers may be stored at the Banff Park Lodge. Please inform your Conference Service Manager the date and an approximate time when the flowers will be delivered.
Party Favors are to be provided and set up by the wedding party.
Chair covers are to be provided by the wedding party or a third party organized by the wedding party. Putting on and taking down off chair covers is the responsibility of the chair cover provider. If chair covers are required for both the wedding ceremony and the wedding celebration it is the responsibility of the wedding party to move the chairs from one room to another.
Outside Linens & Overlays
Linens & table overlays provided by the wedding party or third party must be delivered the morning before the wedding date or when required by our Catering Manager.
If you are unable to provide these when required please advise your Conference Service Manager the time and date you can provide the linens. Your Conference Service Manager will confirm with the Catering Manager if the timing allows the catering staff with enough time.
If you wish to organize a “hospitality suite” prior to the wedding day or after the wedding day ask your Conference Service Manager for availability.
You may provide your own alcohol in a hospitality suite. A room rental charge and a corkage fee of $2.50 per person will be applied. This includes glasses and ice.
A proof of purchase and liquor license will be required. If you are providing your own liquor for the wedding celebration please ask your conference service manager to include both days to obtain your two day liquor license. This way the liquor store will only charge you for the one liquor license.
Corkscrews are available on a complimentary basis with your Catering Manager, however a lost or missing corkscrew fee of $10.00 + GST will be applied to your Master Account if not returned.
No outside food will be permitted in a hospitality suite.
Hospitality suite must be vacated at 2:00am. Noise levels must be controlled after 11:00pm.
Portable Sound System
Our portable sound system may be rented for $ 100.00 plus GST and is required for the Glacier Salon, Lynx Salon or the Black Bear room. Often weddings will use the DJ’s portable sound system and microphone. Please check with your DJ prior to renting our system.
All live or recorded entertainment is subject to a SOCAN charge (Society of Composers, Authors and Music Publishers of Canada) which is automatically applied to your master account. This charge is determined by room type, room size and whether or not there will be dancing.
All music, whether provided by a DJ or by a band, must stop at 1:00 am.