We have a wide variety of reception rooms available in the hotel, whether you are looking for a small intimate affair or a large ballroom to accommodate your family and friends.
|Ballroom (above three)||$2000|
|Black Bear Room||$700|
We have a full list of menus, wine list, etc. available on our Catering Menus page which you download in PDF format.
Visit Wedding Policy page for information about the deposits and payments required including our cancellation policy.
We have a list of local photographers, florsits, hairdressers & other wedding service providers with their websites provided for your convenience. Wedding Services
Prices as shown on the menu sheets are subject to change and actual menus and prices will be guaranteed 90 days prior to your function. As indicated on the menus, all food and beverage services are subject to a 18% gratuity charge plus 5% G.S.T.
Prices vary depending on the meal chosen. Our talented chef and his team are more than happy to create a special menu for you, please be aware additional charges may incur. Your Conference Services Manager will go over the details with you and provide you with options. You will be given Banquet Event Orders that will outline the final pricing and confirm the number of guests expected. Our talented chef and his team are more than happy to create a special menu for you, please be aware additional charges will apply.
For any meal service, a final guaranteed number of guests is required a minimum of 72 hours prior to the function. The group organizer agrees to pay for this guaranteed number of meals, or the actual number of meals served, whichever is greater.
Please note that only one entrée choice is included in the plated meal price. If you wish to have two entrée choices for your guests to choose from there is an additional $10.00 per plate surcharge to the price of both entrées.
If you wish to have 2 entrée choices you will be required to provide the guaranteed number for both entrées 72 hours prior to the wedding. You will also need to indicate how many of each entrées per table.
We will gladly accommodate any dietary restrictions such as vegetarian, celiac, lactose intolerant, etc. up to 10% of your guaranteed numbers at no additional charge. Any more than 10% of your guaranteed numbers will incur a charge of an additional $2 per person per meal. Simply give us the type of allergy or intolerance along with the name of the guest. These guests will need to identify themselves to our catering staff upon arrival to the function. Any special dietary meals requested but not consumed will be charged over and above the guaranteed number of meals, or the actual number of meals served, whichever is greater.
If there are any of your guests who have an anaphylaxis / serious allergy we will do our best to accommodate them but we will require them to sign a liability waiver form as we cannot guarantee third party products we purchase. Please be aware that while we endeavor to meet all dietary concerns, any last minute requests may not be possible and/or incur additional charges.
Dinner Buffet - Children 6-12 years old are charged half the price and children 5 years and under eat from the buffet for free.
Plated Meal - we recommend that you choose one option from our children menu (12 years and under). Price is $14 including ice cream.
Due to health food regulations the Banff Park Lodge can only allow food to be out for 2 hours and then all food (reception, desserts, late night snacks...), whether provided by us or through an outside supplier, will be removed.
See our Wedding Services page on the web for our local wedding cake providers. If you wish to provide your own wedding cake, please arrange the approximate time when you will be delivering the wedding cake in advance with your Conference Service Manager. We will be happy to store your wedding cake in one of our fridges or freezers.
Should your wish us to cut, plate and serve the wedding cake, a cake cutting fee of $2.00 + GST per person will be applied to the master account. This fee is charged by the number of guests and includes cutting the cake, the cutlery, dessert plates and service.
We will not charge a cake cutting fee for those who bring cupcakes and when no cutting / serving is required by us.
A signed indemnity form is required when bringing an outside wedding cake, cupcakes or any severe allergy.
This form simply holds the Banff Park Lodge harmless from any action, claim or cause of action that may result from the service of food items brought into the hotel from outside sources.
The Conference Service Manager will provide you with this form to sign.
BANFF PARK LODGE BAR - using only hotel supplied alcohol and mixes.
FULL CORKAGE BAR - using your own supplied commercial (not home-made) alcohol.
The Banff Park Lodge is not responsible for handling any money (ticket sales or donations) for corkage bars. We can supply drink tickets if required. The ticket seller must be 18 years or older
The bartender will do last call at 12:30am and the bar closes at 1:00pm. If the wedding party supplied their own alcoholic beverages, they must be taken out of the function room before 2:00am. The Catering Manager may be able to store the beverages until you check out.
If you wish to supply the alcohol for your function (See "Full Corkage Bar" or "Wine & Champagne Corkage" options listed above) you will be required to provide us with proof of purchase in Alberta for the alcohol and a special event liquor license. A confirmation letter written by your Conference Service Manager is required for you to obtain the liquor license.
Please inform your Conference Service Manager the date and approximately the time you will provide the proof of purchase of the alcohol, the liquor license, and the liquor to our catering staff. Please be advised that the Alberta Liquor Law does not allow Banff Park Lodge to serve anything but commercially made alcoholic beverage on our premises.
If you wish to have the marriage ceremony held at the Banff Park Lodge, simply ask your Conference Service Manager for availability and suggestions. We can provide a signing table if required and set chairs in a theater style with an aisle. Set-up cost is determined by the size of the event.
Rain venues are used as a back-up in case of rain or other inclement weather (we will only charge the room rental if room set-up is needed). You must contact the Banff Park Lodge Catering Department at (403) 762-4433 (ask for extension 3254) 24 hours before the scheduled event to say whether you will require the room or not. If you fail to inform our catering department within the given time frame, we will charge you the room rental fee of $450.
When booking a rain venue please provide your Conference Service Manager the location of your outside wedding ceremony and the time of the ceremony. If your rain venue is in the same room as the wedding celebration, we require a minimum of 2 hours to change the room set up. For example if your wedding ceremony will be held at 2:00pm and your wedding celebration is to start at 5:00pm we will require all guests to be out of the room by 3:00pm.
Raised head tables are only possible in the Ballroom (Castle / Assiniboine / Summit). It is not possible to have a stage for both the band & the head table. A stage, if needed is available and will be skirted in green or black. We have a choice of green, white or black skirting for head tables.
A minimum of $250.00 + GST charge will be applied should you change the room set up within 24 hours of the event.
We will provide white or black table cloths and white or black napkins. These table cloths are square and do not reach the floor.
Item Table Sizes:
We have black or green skirting for the above tables
Additional Charges which may be applied:
Access to the room - If there are no functions in your wedding room the evening before, our catering staff may set up your room for it to be ready first thing in the morning of your wedding day. Early morning availability can only be determined one week prior to the event.
Room to be vacated at 2:00am and the wedding party is responsible for the removal of all decorations, gifts and other personal belongings after the completion of the function.
Decorations which are not allowed:
Decorations which are allowed:
If these items are used, an extra cleaning charge ($150 minimum) will be applied to your final invoice.
If you are unsure of whether or not certain items may be or may not be allowed please ask your Conference Service Manager.
Center pieces are to be provided and set up by the wedding party. Wedding party flowers may be stored at the Banff Park Lodge. Please inform your Conference Service Manager of the date and an approximate time when the flowers will be delivered.
Party Favors are to be provided and set up by the wedding party.
Chair covers are to be provided by the wedding party or a third party organized by the wedding party. Chair covers are the responsibility of the chair cover provider. If chair covers are required for both the wedding ceremony and the wedding celebration it is the responsibility of the wedding party to move the chairs from one room to another.
Linens & table overlays provided by the wedding party or third party must be delivered by 11am on the morning before the wedding date or when required by our Catering Manager.
If you are unable to provide these when required, please advise your Conference Service Manager the time and date you can provide the linens. Your Conference Service Manager will confirm with the Catering Manager if the timing allows the catering staff with enough time for setup.
If you wish to organize a "hospitality suite" prior to the wedding day or after the wedding day please ask your Conference Service Manager for availability. You may provide your own alcohol in a hospitality suite. A room rental charge and a corkage fee of $3.00 per person will be applied. This includes glasses and ice.
A proof of purchase and liquor license will be required. If you are providing your own liquor for the wedding celebration, please ask your Conference Service Manager to include both days to obtain your two day liquor license. This way the liquor store will only charge you for the one liquor license. Corkscrews are available on a complimentary basis from your Catering Manager, however a lost or missing corkscrew fee of $10.00 + GST will be applied to your Master Account if not returned. No outside food will be permitted in a hospitality suite. Hospitality suite must be vacated at 2:00am. Noise levels must be controlled after 11:00pm.
Our portable sound system may be rented for $ 100.00 plus GST and is required for the Glacier Salon, Lynx Salon or the Black Bear room. Often weddings will use the DJ's portable sound system and microphone. Please check with your DJ prior to renting our system.
All music, whether provided by a DJ or by a band, must stop at 1:00 am.
All live or recorded entertainment is subject to a SOCAN charge (Society of Composers, Authors and Music Publishers of Canada) which is automatically applied to your master account. This charge is determined by room type, room size and whether or not there will be dancing. This charge can be found on our website Here
All live or recorded entertainment is subject to a Re:sound charge which is automatically applied to function invoices. Re:Sound licenses recorded music for public performance, broadcast and new media. This charge can be found on our website Here